The Annual Conference Committee

The Annual Conference Committee organizes the academic part of the Annual Conference.

The composition is as follows: Vice-President or a Boad Member (chair), DoA, the Moderator of the Conference.

The current Committee (2024 hybrid) consists of 3 members

• Matthew Kitching, Director of Accreditation
• Teresa Shafer, Director, Chair
• Alasdair White, Moderator of the Conference

A lot of changes in ECBE's working methods imply a change of both Statutes and Bye-Laws.

ECBE decided to install a working group to implement the updating of Statutes and Bye-Laws; the working group will become operational in October 2023. Any change of Statutes must be approved by ECBE's General Meeting. 

• Elect and dismiss the members of the Board of Directors;
• Elect and dismiss 2 members of the Committee of Appeal;
• Approve ECBE’s annual budget;
• Approve ECBE’s annual financial statements;
• Give discharge to the members of the Board of Directors;
• Receive, consider and approve the annual reports of Directors on the activities of ECBE, of the Committee of Appeal, the Director of Accreditation and the Chairperson of ECBE - President of ECBE;
• Take note of the annual report of the Chairman of the Pool of Reviewers and the Chairman of the Board of Commissioners;
• Following a decision of the Board of Directors, ratify the exclusion of Members by the Board of Directors;
• Approve the dissolution of ECBE;
• Take any decisions or make any recommendations to the Board of Directors that are necessary for the satisfactory functioning of ECBE;
• Amend Statutes of ECBE.

• On January 14th, 2019, in Brussels, such a meeting approved the new Statutes of the Agency;
• On April 8th, 2021, in Brussels such meeting approved the updated Statutes of the Agency.
• Planned meeting: 2023, in Brussels.

• On May 26th, 2012, in Barcelona, ECBE ivzw was constituted;
• On January 14th, 2019, in Brussels the Statutes were updated (following the Additional General Meeting of January 14th, 2019);
• On April 15th, 2021, in Brussels the Statutes were updated (following the Additional General Meeting of April 8th, 2021).
• Planned meeting: 2023, in Brussels.

• After the Review Visit, and based on the Review Report, the BoC takes a decision about a Members’ accreditation, including the term of accreditation;
• The decision of the BoC is written down in a report using an agreed specific template;
• The decision about granting accreditation, and about the term, is taken only by the BoC. However, the communication of the decision to the Member seeking accreditation shall be done by the Director of Accreditation (DoA);
• The BoC can decide to delegate the in-depth research to one or more Commissioners, who will then submit their analysis to the complete BoC. Anyway, the final decision should be taken by the complete BoC;
• The BoC is informed about the evaluation made by the Reviewers of the Annual Programme Report of accredited Members, and takes action if necessary.
• The BoC will advise and propose adaptations regarding the accreditation criteria or procedures to the DoA.
• The Commissioners elect between them a chairperson, called “Chairperson of the Commissioners” (CoC).

• Organizes all activities of the Commissioners;
• Chairs the BoC;
• Is responsible (controls) that the costs made by the Commissioners are within the budget agreed upon by the BoD;
• Proposes candidates to be Commissioners;
• Makes sure all procedures of the Agency are followed by the Commissioners;
• Explains the decisions on accreditation issues taken by the Board of Commissioners;
• Writes the official report about the accreditation request of Members which will be published on the Agency’s website;
• Makes sure all files and reports about any accreditation, and the minutes of the meetings of the BoC are kept at the registered office of the Agency, or at any other place decided on by the BoD.
• Prepares an annual report to the AGM on all accreditation reviews taken place over the last year.
• S/he reports to the BoD, being an ex-officio non-voting member of the BoD.

• Reporting to BoD about the changes needed for keeping the Agency’s accreditation procedures and external and internal quality processes in line with European Standards and Guidelines;
• Proposing changes to the accreditation procedures, to be confirmed by the BoD;
• Representing the Agency during meetings about accreditation with (potential) Members;
• Informing the Members and other institutions about the accreditation procedures;
• Organizes the training of the Reviewers;
• Being the liaison person on accreditation issues for the Members seeking accreditation of their programmes;
• Receiving any request from Members for accreditation;
• Making and updating the overall planning of the review visits;
• Analyzing the application for accreditation on the conformity to the Agency’s accreditation criteria and readiness of the Member for the next step of the accreditation process, and giving feedback to the Member seeking accreditation;
• Deciding on the length, the format, and the number of Reviewers in a Review Team;
• Appointing the members of a Review Team and giving them access to all relevant information;
• Appointing the Senior Reviewer who will review the Mid-Cycle Report (MCR), submitted by an accredited Institution;
• Organizes the checking of any Review Visit Report (RVR) by the team of Senior Reviewers before it is submitted to the Institution;
• Communicating the final decision about accreditation, as taken by the BoC, to the Member;
• Keeping records on accredited programmes of the Members;
• Prepares  an annual report about his/her activities to the AGM;
• Executing all special tasks given to him/her by the BoD, the Executive Committee or the AGM;
• Ensuring the Agency undergoes the necessary cyclical external reviews.